How to issue a declaration and what conditional means

A declaration is built from your records, not from a template. Before the document becomes available to issue, three things have to line up: the company details, the mass balance of the packaging and the status of the evidence.

1. Check the preview#

In Declarations, pick a packaging item and open the preview. Until the document is issued it carries a DRAFT watermark, and you see all of it — on the free account too. The preview contains exactly what will end up in the file:

• the details of the company placing the packaging on the market and of the person signing,
• the packaging description with its unit mass,
• the material shares calculated from component masses,
• the list of evidence with numbers and dates,
• a reservation, where a piece of evidence is missing.

2. Decide: full or conditional#

The app tells you which outcome your data supports, but it does not choose for you.

A full declaration is possible when every component has confirmed evidence. No gaps, no “not stated”.

A conditional declaration is what you get when at least one component has partial evidence or none at all. The document then carries a reservation in these terms:

For the component “glued seam” (EVA hot-melt adhesive, 3.5% of the packaging mass) no supplier evidence was available on the date of issue. To that extent this declaration is conditional. The request for documentation was sent on 12.05.2026.

3. Issue the document#

Click “Issue declaration”. The app asks for confirmation and shows who is named as the signatory. Once you confirm:

• the document takes a number from your own numbering and a date,
• the watermark disappears,
• the technical documentation and the SHA-256 checksum of the file are generated,
• a snapshot of the data as of the signing date is stored — masses, shares and evidence.

4. What comes next for a conditional declaration#

When the missing evidence arrives, upload it against the material and issue version 2 of the same declaration. You do not pay a second time — versions of the same document are included. Version 1 stays in the archive together with the reasoning for why it was conditional.

That trail matters in practice: at an inspection two years from now you show not only the current document, but also what you knew on the day of the first signature and what you did to close the gap.

5. What the app will not do#

It will not sign the document for you, and it will not fill a missing value with a typical figure for the material. Nor will it judge whether your role in the supply chain is the one you declared — that is a legal determination, not a calculation. If you are unsure, start with the post on who the PPWR applies to.

Next step: language versions of a declaration.