How to generate language versions of a declaration
Eight official EU languages, one set of content: how to add a language version to an issued document, what gets translated and what stays in the original.
- Updated
- 2 min read
- Declarations
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A customer in Germany will ask for the document in German, a Czech retail chain in Czech. This is not a whim: a document your counterparty cannot read comes back with questions and delays the delivery. The app supports eight official EU languages: Polish, English, German, Czech, Slovak, Spanish, Italian and French.
1. Set the languages once
In Settings → Document languages, tick the ones you use regularly. Ticked languages are generated automatically every time you issue a declaration, so you never have to think about them document by document.
2. Add a version to an issued document
If a customer asks for a language you did not tick earlier, open the declaration and click “Add a language version”. The file is generated immediately, with the same number and the same date of issue as the original — this is not a new declaration, it is the same document in another language.
3. What is translated and what is not
Translated: headings and field labels, the description of the scope of the declaration, material names from the app's dictionary, legal clauses and the wording of the reservation on a conditional declaration.
Left in the original: the name and legal form of the entity, the address, the tax identification number, declaration and evidence document numbers, batch and heat numbers, supplier proper names, and any packaging names you typed yourself.
That distinction matters at an inspection: a supplier document number has to match the original character for character, whatever language the declaration is in.
4. Your own packaging names
If you named a packaging item “Shipping carton 300×200×150”, the German version shows exactly that name. The app does not translate text you typed yourself, because it has no way of telling a trade name from a description. If you want a translated name, add one in the Foreign-language name field on the packaging item.
Before you send the document to a customer abroad
- Check that the language version carries the same number and date as the original
- Check the evidence document numbers — they should be identical in every version
- If you use your own packaging names, fill in the Foreign-language name field
- Send the PDF, not a screenshot — the checksum belongs to the file
5. Languages outside the list
The app generates eight languages. If a customer asks for a version in another official EU language, write to kontakt@ppwr24.eu — we add languages on the strength of requests, not in alphabetical order.
You can download every version at once: exporting documents and data.
Questions about this article
Does each language version cost separately?
No. Language versions of the same declaration are included in the price of the document. You buy a declaration for a packaging item, not a file in a particular language.
Is the company name translated?
No. The entity name, the legal form, document numbers, batch numbers and supplier proper names stay in their original wording across every version.
In this category
All help articles →- How to issue a declaration and what conditional meansFrom the DRAFT preview to an issued document: what to check before signing, how a full declaration differs from a conditional one, and how versioning works.3 min read
- How to export your documents and dataDownloading a single declaration, the full archive as a ZIP and your records as CSV or XLSX. What each export contains and when you need which one.2 min read
This article is about the app
The demo is open without signing up. You can walk through these steps on sample data before buying anything.
Demo without sign-up · data in the EU